Mastering Professional Emails: 30 Common Expressions
English is the lingua franca of the business world, and email is a common method of communication. As an English as a Second Language (ESL) learner, mastering the art of professional email writing, especially at B1 level, is crucial.
This blog post will introduce you to 30 commonly used expressions categorized into three sections: introductory sentences, stating the matter, and closing. For our Mexican Spanish-speaking audience, we will provide a comparison chart to match these expressions with their Spanish counterparts.
Part 1: Introductory Sentences
A well-crafted introduction can set the tone of the email and ensure that your recipient continues reading.
Here are ten expressions you can use:
- “Dear [Name],” / “Estimado/a [Nombre],”
- “I hope this email finds you well.” / “Espero que este correo le encuentre bien.”
- “Thank you for your quick response.” / “Gracias por su respuesta rápida.”
- “I am writing to…” / “Le escribo para…”
- “Following our conversation…” / “Siguiendo nuestra conversación…”
- “I am writing in regard to…” / “Escribo en relación a…”
- “Thank you for your previous email.” / “Gracias por su correo anterior.”
- “In response to your recent communication…” / “En respuesta a su comunicación reciente…”
- “It was great speaking with you on [Date/Event].” / “Fue un placer hablar con usted el [Fecha/Evento].”
- “I hope you are doing well.” / “Espero que esté bien.”
Part 2: Stating the Matter
The heart of your email should clearly and concisely state the reason for your correspondence. Here are ten more expressions:
- “I am reaching out about…” / “Me pongo en contacto respecto a…”
- “I would like to inquire about…” / “Me gustaría preguntar sobre…”
- “Could you please update me on…” / “¿Podría actualizar me sobre…”
- “I am writing to express my concern about…” / “Escribo para expresar mi preocupación sobre…”
- “We are currently experiencing…” / “Actualmente estamos experimentando…”
- “I am writing to request…” / “Escribo para solicitar…”
- “I was wondering if you could…” / “Me preguntaba si podría…”
- “I wanted to bring your attention to…” / “Quería llamar su atención sobre…”
- “I would like to suggest that…” / “Me gustaría sugerir que…”
- “We need to discuss…” / “Necesitamos discutir…”
Part 3: Closing
The closing of your email should be courteous and professional. Here are the final ten expressions:
- “Thank you for your attention to this matter.” / “Gracias por su atención a este asunto.”
- “I look forward to your reply.” / “Espero su respuesta.”
- “Please let me know if you need any further information.” / “Por favor avíseme si necesita más información.”
- “If you have any questions, feel free to ask.” / “Si tiene alguna pregunta, no dude en hacerla.”
- “Best regards,” / “Saludos cordiales,”
- “I appreciate your help with this.” / “Agradezco su ayuda con esto.”
- “I hope to hear from you soon.” / “Espero tener noticias suyas pronto.”
- “Thank you in advance.” / “Gracias de antemano.”
- “Could you please confirm…” / “¿Podría confirmar por favor…”
- “Speak soon,” / “Hablamos pronto,”
Chart Comparison
| English Expressions | Mexican Spanish Expressions |
|---|---|
| Dear [Name], | Estimado/a [Nombre], |
| I hope this email finds you well. | Espero que este correo le encuentre bien. |
| Thank you for your quick response. | Gracias por su respuesta rápida. |
| I am writing to… | Le escribo para… |
| Following our conversation… | Siguiendo nuestra conversación… |
| I am writing in regard to… | Escribo en relación a… |
| Thank you for your previous email. | Gracias por su correo anterior. |
| In response to your recent communication… | En respuesta a su comunicación reciente… |
| It was great speaking with you on [Date/Event]. | Fue un placer hablar con usted el [Fecha/Evento]. |
| I hope you are doing well. | Espero que esté bien. |
| I am reaching out about… | Me pongo en contacto respecto a… |
| I would like to inquire about… | Me gustaría preguntar sobre… |
| Could you please update me on… | ¿Podría actualizar me sobre… |
| I am writing to express my concern about… | Escribo para expresar mi preocupación sobre… |
| We are currently experiencing… | Actualmente estamos experimentando… |
| I am writing to request… | Escribo para solicitar… |
| I was wondering if you could… | Me preguntaba si podría… |
| I wanted to bring your attention to… | Quería llamar su atención sobre… |
| I would like to suggest that… | Me gustaría sugerir que… |
| We need to discuss… | Necesitamos discutir… |
| Thank you for your attention to this matter. | Gracias por su atención a este asunto. |
| I look forward to your reply. | Espero su respuesta. |
| Please let me know if you need any further information. | Por favor avíseme si necesita más información. |
| If you have any questions, feel free to ask. | Si tiene alguna pregunta, no dude en hacerla. |
| Best regards, | Saludos cordiales, |
| I appreciate your help with this. | Agradezco su ayuda con esto. |
| I hope to hear from you soon. | Espero tener noticias suyas pronto. |
| Thank you in advance. | Gracias de antemano. |
| Could you please confirm… | ¿Podría confirmar por favor… |
| Speak soon, | Hablamos pronto, |
Examples
Example 1
Subject: Request for Project Update
Dear John,
I hope this email finds you well. Thank you for your quick response regarding the project proposal.
I am writing to inquire about the progress of Project X. Could you please update me on its current status and any recent developments? We are keen to ensure that all tasks are running smoothly and according to the project timeline.
Thank you for your attention to this matter. Please let me know if you need any further information or if there’s anything you’d like to discuss.
I look forward to your reply.
Best regards,
[Your Name]
Example 2
Subject: Meeting Follow-Up
Dear Maria,
It was great speaking with you at the conference last week. I am writing in regard to the potential collaboration we discussed.
I wanted to bring your attention to a few ideas that I believe would mutually benefit our companies. I am reaching out about setting up a meeting next week to discuss these in detail.
Please let me know if this suits your schedule. I appreciate your help with this.
Thank you in advance. I hope to hear from you soon.
Best regards,
[Your Name]
Example 3
Subject: Addressing Customer Concerns
Dear Mr. Sanchez,
Thank you for your previous email. I am writing to express my concern about the issues you’ve reported with our product.
We are currently addressing your concerns and I would like to assure you that we are doing our best to resolve this issue promptly.
Could you please confirm if you would be available for a phone call tomorrow to discuss this further? I am certain we can find a suitable solution to this matter.
Thank you for your patience and understanding. If you have any questions, feel free to ask.
Speak soon,
[Your Name]
Remember, practice makes perfect, and using these expressions can help you write professional, polite, and concise emails. Keep practicing and watch your language skills flourish!